Office Moving Services

Office Moving Services & Questions You Should Ask

If you’re looking for office moving services for your company, you’re going to want to work with a company that can help you get the job done quickly and efficiently. Not all office moving services can meet your demands. For this reason, you’ll want to look over all of the office moving services available to you before you decide on one for the job. Here are some factors you’ll want to consider before you sign any contracts for your big move.

1. Is there insurance?

Does the office moving service you’re looking into offer insurance? How much protection will it provide in the event of damage? These are questions you need to ask yourself before signing a contract. Additionally, you’ll want to know how much the insurance costs before committing to the professional moving company. Some businesses may offer you a better price for peace of mind.

2. Do they have references?

It’s always a good idea to ask the moving company if they have references they can give you. Are there previous customers who are willing to put in a good word? If the company doesn’t want you to talk to them, you may want to move on to other options. This may be a sign that they aren’t as reputable as you might think.

moving calculator

3. Can they handle unusual items?

Do you have oversized desks that may be challenging to move out of your office? Do you need to relocate heavy filing cabinets?Don't worry, office furniture moving companies exist. These are all circumstances that you’ll want to address to the full service moving company with office furniture movers before signing a contract. The company will let you know if it has the resources to help you move all of your belongings once the time comes.

4. Do they work within your dates?

Lastly, you’ll want to ensure that the moving company is available throughout your entire move. Give them the prospective dates of your move to make sure that they can help you when the time comes. You don’t want to sign a contract and discover that the movers can only help you during a portion of your move.

If you’re looking for office moving services for your company, you’re going to want to work with a company that can help you get the job done quickly and efficiently. Not all office moving services can meet your demands. For this reason, you’ll want to look over all of the office moving services available to you before you decide on one for the job. Here are some factors you’ll want to consider before you sign any contracts for your big move.
  While it can be challenging to narrow down your options, these four tips can help you find the perfect office moving company. In the end, you’ll be relieved that you’re working with a business that can hold true to its word.

You can use Moving Authority to conduct a search for the perfect mover on your own, or input all the relevant information in the box on the side of this page and it will be sent directly to us. Our team of superior logistics specialists we're plucked from various industries in relation to transporation and will be able to tailor a move just for your needs. We are Moving Authority, we are the answer for moving companies. To help them, and to help you, and to realize and end result where everyone is happy and your things are relocated safely.

Shipping Solutions with Commercial Movers

If the US is the destination, commercial moving services in America can get businesses big or small to their new office or warehouse. With proper planning and patience, the move to your new place of business will be stress free. Before you schedule a ship date, make sure to inform your employees about the changes. It is recommended that you give at least six months notice so everyone has a chance to get their affairs in order.

Transporting Heavy Machinery: Moving Company Equipment

 When it comes to commercial full service moving companies, they have the proper tools to get heavy pieces of expensive equipment across long distances. They rely on the aid of air ride trailers to reduce the amount of vibrations during transit, and state of the art fastening tethers. Getting large objects through doorways may be of concern, but commercial movers have specialists who meet this type of challenges frequently.

Office Moving Tips

Additional Storage for Surplus Office Supplies

 If your new office doesn’t have enough space for all of the furniture or office supplies, you may want to consider storing surplus materials in a limited access storage building or another storage facility. Commercial movers in the United States have a variety of storage options that can keep valuables safe for as long as their customers’ desire. These storage facilities have security features against fire and theft so you can rest assured that your belongings are being well taken care of.

Items Office Moving Companies Can Haul

  • Office Furniture
  • Data Centers
  • Documents and File Boxes
  • Oversized Items
  • Electronics
  • Software Labs

Trailers Used to Haul Industrial Machinery

  • Step Deck
  • Detachable
  • Flatbed
  • Double Drop

Take Advantage of Records Organization and Management

You may need some help keeping track of your records which is when commercial movers in the USA can be of great assistance. Professional office moving services stay up to date on the regulations pertaining to how long companies must retain business documents. Sometimes important documents can go missing in the chaos of moving. Office business moving companies know what the privacy laws entail and ensure that the businesses they work with wont face litigation.

Over the years of being in business, laws, regulations and policies change. Document destruction is another service commercial movers offer their customers. Old documents that are no longer relevant to the business can be disposed of by shredding, incinerating and e-cycling. Documents can only be destroyed with written consent from the business owner. To help with your office move, we recommend that you use an office moving checklist to complete your move.



Elena Barinova

5 years, 3 months ago

We are getting ready to move into a new office and unfortunately it's going to be a smaller one, I was wondering what we should do with the extra stuff that we don't need, are there movers that will donate them to charity?

Also I'm wondering how much it costs to move 10 high powered office printers. Each one weighs about 30 pounds and how we should instruct the movers about them when they arrive?

user avatar

Adam Peterson

5 years, 3 months ago

Hello Elena. To calculate the cost of moving an office printer you can use our calculator tool on this page in the blue box above to the right. If you are moving office printers, you can search for companies on our site that specialize in moving offices. Many of these companies will include packages where they also set up your office items once they arrive.
In terms of donating material there are no specific moving companies that will donate them but some local charities will do large item pick ups. I would recommend calling around to see what ones in your area do this. If not you may need to have the movers put those items in the truck as well and can have them dropped off at a charity donation center. If it is alot of items I would recommend calling ahead to see if they can handle a large volume of items.

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When it comes time to move your business, time is a crucial factor that must be taken into account. Creating an office move checklist will help you manage time effectively and accomplish it efficiently as well. There are also many office move checklist templates available online, which you can use outright or as a guide when making your own.
The first step in making your office move checklist is planning out the time frame you have to work with. This is extremely important to get right. Running out of time for a move will create an unmitigated disaster and could cause it to become expensive. This is why it is also important to allot plenty of time for the move as well.
Next, order what actions need to be taken for the move itself (i.e. packing, cleaning, unpacking, etc.) Make sure you balance how much time a task will take with the proper order for the move to happen fluidly. It is also helpful to count how many people will be involved as this will determine if extra help should be hired. Along with that, make sure everyone gets the office move checklist well in advance so they can organize their schedules. Just follow these tips and your move will be successfully.

What is Arbitration?

Arbitration is a means of settling a dispute between a customer and a carrier without the assistance of the courtroom. Every interstate (long distance) moving company is required by law to participate in an arbitration program. Customers can only request arbitration through the program that their movers are an active member with. Before you can proceed with arbitration, that law requires that you must first file a claim with the carrier or their chosen third party claims company.

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How much does arbitration cost?

The cost of arbitration varies depending on the amount that the customer is requesting the arbitrator to award them.

How is arbitration conducted?

Most arbitration cases are based on paperwork submitted by the customer and responses submitted by the movers. However some companies allow customers to request an oral or in person hearing. If such a request is made, the movers must also agree to participate in that form of mediation. Should the movers decline the request, the arbitration company will revert back to the paper method. Typically there is a limit to how many responses or rebuttals can be submitted before the arbitrator makes a determination.

A boat trailer is a trailer designed to launch, retrieve, carry and sometimes store boats.

In 1976, the number one hit on the Billboard chart was "Convoy," a novelty song by C.W. McCall about a convoy of truck drivers evading speed traps and toll booths across America. The song inspired the 1978 action film Convoy directed by Sam Peckinpah. After the film's release, thousands of independent truck drivers went on strike and participated in violent protests during the 1979 energy crisis (although similar strikes had occurred during the 1973 energy crisis).

In the United States, shipments larger than about 7,000 kg (15,432 lb) are classified as truckload freight (TL). It is more efficient and affordable for a large shipment to have exclusive use of one larger trailer. This is opposed to having to share space on a smaller Less than Truckload freight carrier.

The public idea of the trucking industry in the United States popular culture has gone through many transformations. However, images of the masculine side of trucking are a common theme throughout time. The 1940's first made truckers popular, with their songs and movies about truck drivers. Then in the 1950's they were depicted as heroes of the road, living a life of freedom on the open road. Trucking culture peaked in the 1970's as they were glorified as modern days cowboys, outlaws, and rebels. Since then the portrayal has come with a more negative connotation as we see in the 1990's. Unfortunately, the depiction of truck drivers went from such a positive depiction to that of troubled serial killers.

“ The first original song about truck driving appeared in 1939 when Cliff Bruner and His Boys recorded Ted Daffan's "Truck Driver's Blues," a song explicitly marketed to roadside cafe owners who were installing juke boxes in record numbers to serve truckers and other motorists.” - Shane Hamilton

“Country music scholar Bill Malone has gone so far as to say that trucking songs account for the largest component of work songs in the country music catalog. For a style of music that has, since its commercial inception in the 1920s, drawn attention to the coal man, the steel drivin’ man, the railroad worker, and the cowboy, this certainly speaks volumes about the cultural attraction of the trucker in the American popular consciousness.” — Shane Hamilton

“The association of truckers with cowboys and related myths was perhaps most obvious during the urban-cowboy craze of the late 1970s, a period that saw middle-class urbanites wearing cowboy clothing and patronizing simulated cowboy nightclubs. During this time, at least four truck driver movies appeared, CB radio became popular, and truck drivers were prominently featured in all forms of popular media.” — Lawrence J. Ouellet

The number one hit on the Billboard chart in 1976 was quite controversial for the trucking industry. "Convoy," is a song about a group of reckless truck drivers bent on evading laws such as toll booths and speed traps. The song went on to inspire the film "Convoy", featuring defiant Kris Kristofferson screaming "piss on your law!" After the film's release, thousands of independent truck drivers went on strike. The participated in violent protests during the 1979 energy crisis. However, similar strikes had occurred during the 1973 energy crisis.

Medium trucks are larger than light but smaller than heavy trucks. In the US, they are defined as weighing between 13,000 and 33,000 pounds (6,000 and 15,000 kg). For the UK and the EU, the weight is between 3.5 and 7.5 tons (3.9 and 8.3 tons). Local delivery and public service (dump trucks, garbage trucks, and fire-fighting trucks) are around this size.

Business routes always have the same number as the routes they parallel. For example, U.S. 1 Business is a loop off, and paralleling, U.S. Route 1, and Interstate 40 Business is a loop off, and paralleling, Interstate 40.

In the United States, the Commercial Motor Vehicle Safety Act of 1986 established minimum requirements that must be met when a state issues a commercial driver's license CDL. It specifies the following types of license: - Class A CDL drivers. Drive vehicles weighing 26,001 pounds or greater, or any combination of vehicles weighing 26,001 pounds or greater when towing a trailer weighing more than 10,000 pounds. Transports quantities of hazardous materials that require warning placards under Department of Public Safety regulations. - Class A Driver License permits. Is a step in preparation for Class A drivers to become a Commercial Driver. - Class B CDL driver. Class B is designed to transport 16 or more passengers (including driver) or more than 8 passengers (including the driver) for compensation. This includes, but is not limited to, tow trucks, tractor trailers, and buses.

As of January 1, 2000, the Federal Motor Carrier Safety Administration (FMCSA) was established as its own separate administration within the U.S. Department of Transportation. This came about under the "Motor Carrier Safety Improvement Act of 1999". The FMCSA is based in Washington, D.C., employing more than 1,000 people throughout all 50 States, including in the District of Columbia. Their staff dedicates themselves to the improvement of safety among commercial motor vehicles (CMV) and to saving lives.

A properly fitted close-coupled trailer is fitted with a rigid tow bar. It then projects from its front and hooks onto a hook on the tractor. It is important to not that it does not pivot as a draw bar does.

In the moving industry, transportation logistics management is incredibly important. Essentially, it is the management that implements and controls efficiency, the flow of storage of goods, as well as services. This includes related information between the point of origin and the point of consumption to meet customer's specifications. Logistics is quite complex but can be modeled, analyzed, visualized, and optimized by simulation software. Generally, the goal of transportation logistics management is to reduce or cut the use of such resources. A professional working in the field of moving logistics management is called a logistician.

Relocation, or moving, is the process of vacating a fixed location, such as a residence or business, and settling in a different one. A move might be to a nearby location such as in the same neighborhood or a much farther location in a different city or even a different country. Moving usually includes packing up all belongings, transferring them to the new location, and unpacking them. It will also be necessary to update administrative information. This includes tasks such as notifying the post office, changing registration data, change of insurance, services etc. It is important to remember this step in the relocation process. 

Business routes generally follow the original routing of the numbered route through a city or town. Beginning in the 1930s and lasting thru the 1970s was an era marking a peak in large-scale highway construction in the United States. U.S. Highways and Interstates were typically built in particular phases. Their first phase of development began with the numbered route carrying traffic through the center of a city or town. The second phase involved the construction of bypasses around the central business districts of the towns they began. As bypass construction continued, original parts of routes that had once passed straight thru a city would often become a "business route".

Released in 1998, the film Black Dog featured Patrick Swayze as a truck driver who made it out of prison. However, his life of crime continued, as he was manipulated into the transportation of illegal guns. Writer Scott Doviak has described the movie as a "high-octane riff on White Line Fever" as well as "a throwback to the trucker movies of the 70s".

The 1950's were quite different than the years to come. They were more likely to be considered "Knights of the Road", if you will, for helping stranded travelers. In these times truck drivers were envied and were viewed as an opposition to the book "The Organization Man". Bestseller in 1956, author William H. Whyte's novel describes "the man in the gray flannel suit", who sat in an office every day. He's describing a typical office style job that is very structured with managers watching over everyone. Truck drivers represented the opposite of all these concepts. Popular trucking songs glorified the life of drivers as independent "wanderers". Yet, there were attempts to bring back the factory style efficiency, such as using tachnographs. Although most attempts resulted in little success. Drivers routinely sabotaged and discovered new ways to falsify the machine's records.

Commercial trucks in the U.S. pay higher road taxes on a State level than the road vehicles and are subject to extensive regulation. This begs the question of why these trucks are paying more. I'll tell you. Just to name a few reasons, commercial truck pay higher road use taxes. They are much bigger and heavier than most other vehicles, resulting in more wear and tear on the roadways. They are also on the road for extended periods of time, which also affects the interstate as well as roads and passing through towns. Yet, rules on use taxes differ among jurisdictions.

Known as a truck in the U.S., Canada, Australia, New Zealand, Puerto Rico, it is essentially a motor vehicle designed to transport cargo. Otherwise known as a lorry in the United Kingdom, Ireland, South Africa, and Indian Subcontinent. Trucks vary not only in their types, but also in size, power, and configuration, the smallest being mechanically like an automobile. Commercial trucks may be very large and powerful, configured to mount specialized equipment. These are necessary in the case of fire trucks, concrete mixers, and suction excavators etc.