Office Moving Services

Office Moving Services & Questions You Should Ask

If you’re looking for office moving services for your company, you’re going to want to work with a company that can help you get the job done quickly and efficiently. Not all office moving services can meet your demands. For this reason, you’ll want to look over all of the office moving services available to you before you decide on one for the job. Here are some factors you’ll want to consider before you sign any contracts for your big move.

1. Is there insurance?

Does the office moving service you’re looking into offer insurance? How much protection will it provide in the event of damage? These are questions you need to ask yourself before signing a contract. Additionally, you’ll want to know how much the insurance costs before committing to the professional moving company. Some businesses may offer you a better price for peace of mind.

2. Do they have references?

It’s always a good idea to ask the moving company if they have references they can give you. Are there previous customers who are willing to put in a good word? If the company doesn’t want you to talk to them, you may want to move on to other options. This may be a sign that they aren’t as reputable as you might think.

moving calculator

3. Can they handle unusual items?

Do you have oversized desks that may be challenging to move out of your office? Do you need to relocate heavy filing cabinets?Don't worry, office furniture moving companies exist. These are all circumstances that you’ll want to address to the full service moving company with office furniture movers before signing a contract. The company will let you know if it has the resources to help you move all of your belongings once the time comes.

4. Do they work within your dates?

Lastly, you’ll want to ensure that the moving company is available throughout your entire move. Give them the prospective dates of your move to make sure that they can help you when the time comes. You don’t want to sign a contract and discover that the movers can only help you during a portion of your move.

If you’re looking for office moving services for your company, you’re going to want to work with a company that can help you get the job done quickly and efficiently. Not all office moving services can meet your demands. For this reason, you’ll want to look over all of the office moving services available to you before you decide on one for the job. Here are some factors you’ll want to consider before you sign any contracts for your big move.
  While it can be challenging to narrow down your options, these four tips can help you find the perfect office moving company. In the end, you’ll be relieved that you’re working with a business that can hold true to its word.

You can use Moving Authority to conduct a search for the perfect mover on your own, or input all the relevant information in the box on the side of this page and it will be sent directly to us. Our team of superior logistics specialists we're plucked from various industries in relation to transporation and will be able to tailor a move just for your needs. We are Moving Authority, we are the answer for moving companies. To help them, and to help you, and to realize and end result where everyone is happy and your things are relocated safely.

Shipping Solutions with Commercial Movers

If the US is the destination, commercial moving services in America can get businesses big or small to their new office or warehouse. With proper planning and patience, the move to your new place of business will be stress free. Before you schedule a ship date, make sure to inform your employees about the changes. It is recommended that you give at least six months notice so everyone has a chance to get their affairs in order.

Transporting Heavy Machinery: Moving Company Equipment

 When it comes to commercial full service moving companies, they have the proper tools to get heavy pieces of expensive equipment across long distances. They rely on the aid of air ride trailers to reduce the amount of vibrations during transit, and state of the art fastening tethers. Getting large objects through doorways may be of concern, but commercial movers have specialists who meet this type of challenges frequently.

Office Moving Tips

Additional Storage for Surplus Office Supplies

 If your new office doesn’t have enough space for all of the furniture or office supplies, you may want to consider storing surplus materials in a limited access storage building or another storage facility. Commercial movers in the United States have a variety of storage options that can keep valuables safe for as long as their customers’ desire. These storage facilities have security features against fire and theft so you can rest assured that your belongings are being well taken care of.

Items Office Moving Companies Can Haul

  • Office Furniture
  • Data Centers
  • Documents and File Boxes
  • Oversized Items
  • Electronics
  • Software Labs

Trailers Used to Haul Industrial Machinery

  • Step Deck
  • Detachable
  • Flatbed
  • Double Drop

Take Advantage of Records Organization and Management

You may need some help keeping track of your records which is when commercial movers in the USA can be of great assistance. Professional office moving services stay up to date on the regulations pertaining to how long companies must retain business documents. Sometimes important documents can go missing in the chaos of moving. Office business moving companies know what the privacy laws entail and ensure that the businesses they work with wont face litigation.

Over the years of being in business, laws, regulations and policies change. Document destruction is another service commercial movers offer their customers. Old documents that are no longer relevant to the business can be disposed of by shredding, incinerating and e-cycling. Documents can only be destroyed with written consent from the business owner. To help with your office move, we recommend that you use an office moving checklist to complete your move.


Elena Barinova

4 years, 11 months ago

We are getting ready to move into a new office and unfortunately it's going to be a smaller one, I was wondering what we should do with the extra stuff that we don't need, are there movers that will donate them to charity?

Also I'm wondering how much it costs to move 10 high powered office printers. Each one weighs about 30 pounds and how we should instruct the movers about them when they arrive?

user avatar

Adam Peterson

4 years, 11 months ago

Hello Elena. To calculate the cost of moving an office printer you can use our calculator tool on this page in the blue box above to the right. If you are moving office printers, you can search for companies on our site that specialize in moving offices. Many of these companies will include packages where they also set up your office items once they arrive.
In terms of donating material there are no specific moving companies that will donate them but some local charities will do large item pick ups. I would recommend calling around to see what ones in your area do this. If not you may need to have the movers put those items in the truck as well and can have them dropped off at a charity donation center. If it is alot of items I would recommend calling ahead to see if they can handle a large volume of items.

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Did You Know

Question Receiving nation attention during the 1960's and 70's, songs and movies about truck driving were major hits. Finding solidarity, truck drivers participated in widespread strikes. Truck drivers from all over opposed the rising cost of fuel. Not to mention this is during the energy crises of 1873 and 1979. In 1980 the Motor Carrier Act drastically deregulated the trucking industry. Since then trucking has come to dominate the freight industry in the latter part of the 20th century. This coincided with what are now known as 'big-box' stores such as Target or Wal-Mart.


The trucking industry has made a large historical impact since the early 20th century. It has affected the U.S. both politically as well as economically since the notion has begun. Previous to the invention of automobiles, most freight was moved by train or horse-drawn carriage. Trucks were first exclusively used by the military during World War I.
After the war, construction of paved roads increased. As a result, trucking began to achieve significant popularity by the 1930's. Soon after trucking became subject to various government regulation, such as the hours of service. During the later 1950's and 1960's, trucking accelerated due to the construction of the Interstate Highway System. The Interstate Highway System is an extensive network of freeways linking major cities cross country.

Question Alongside the many different trailers provided are motorcycle trailers. They are designed to haul motorcycles behind an automobile or truck. Depending on size and capability, some trailer may be able to carry several motorcycles or perhaps just one. They specifically designed this trailer to meet the needs of motorcyclists. They carry motorcycles, have ramps, and include tie-downs. There may be a utility trailer adapted permanently or occasionally to haul one or more motorcycles.

Question Beginning the the early 20th century, the 1920's saw several major advancements. There was improvement in rural roads which was significant for the time. The diesel engine, which are 25-40% more efficient than gas engines were also a major breakthrough. We also saw the standardization of truck and trailer sizes along with fifth wheel coupling systems. Additionally power assisted brakes and steering developed. By 1933, all states had some form of varying truck weight regulation.

Question A trailer is not very difficult to categorize. In general, it is an unpowered vehicle towed by a powered vehicle. Trailers are most commonly used for the transport of goods and materials. Although some do enjoy recreational usage of trailers as well. 

Question “The association of truckers with cowboys and related myths was perhaps most obvious during the urban-cowboy craze of the late 1970s, a period that saw middle-class urbanites wearing cowboy clothing and patronizing simulated cowboy nightclubs. During this time, at least four truck driver movies appeared, CB radio became popular, and truck drivers were prominently featured in all forms of popular media.” — Lawrence J. Ouellet

Question Invented in 1890, the diesel engine was not an invention that became well known in popular culture. It was not until the 1930's for the United States to express further interest for diesel engines to be accepted. Gasoline engines were still in use on heavy trucks in the 1970's, while in Europe they had been entirely replaced two decades earlier.

Question As most people have experienced, moving does involve having the appropriate materials. Some materials you might find at home or may be more resourceful to save money while others may choose to pay for everything. Either way materials such as boxes, paper, tape, and bubble wrap with which to pack box-able and/or protect fragile household goods. It is also used to consolidate the carrying and stacking on moving day. Self-service moving companies offer another viable option. It involves the person moving buying a space on one or more trailers or shipping containers. These containers are then professionally driven to the new location.

Question In 1978 Sylvester Stallone starred in the film "F.I.S.T.". The story is loosely based on the 'Teamsters Union'. This union is a labor union which includes truck drivers as well as its then president, Jimmy Hoffa.

Question Trailer stability can be defined as the tendency of a trailer to dissipate side-to-side motion. The initial motion may be caused by aerodynamic forces, such as from a cross wind or a passing vehicle. One common criterion for stability is the center of mass location with respect to the wheels, which can usually be detected by tongue weight. If the center of mass of the trailer is behind its wheels, therefore having a negative tongue weight, the trailer will likely be unstable. Another parameter which is less commonly a factor is the trailer moment of inertia. Even if the center of mass is forward of the wheels, a trailer with a long load, and thus large moment of inertia, may be unstable.

Question A business route (occasionally city route) in the United States and Canada is a short special route connected to a parent numbered highway at its beginning, then routed through the central business district of a nearby city or town, and finally reconnecting with the same parent numbered highway again at its end.

Question In some states, a business route is designated by adding the letter "B" after the number instead of placing a "Business" sign above it. For example, Arkansas signs US business route 71 as "US 71B". On some route shields and road signs, the word "business" is shortened to just "BUS". This abbreviation is rare and usually avoided to prevent confusion with bus routes.

Question The United States Department of Transportation has become a fundamental necessity in the moving industry. It is the pinnacle of the industry, creating and enforcing regulations for the sake of safety for both businesses and consumers alike. However, it is notable to appreciate the history of such a powerful department. The functions currently performed by the DOT were once enforced by the Secretary of Commerce for Transportation. In 1965, Najeeb Halaby, administrator of the Federal Aviation Adminstration (FAA), had an excellent suggestion. He spoke to the current President Lyndon B. Johnson, advising that transportation be elevated to a cabinet level position. He continued, suggesting that the FAA be folded or merged, if you will, into the DOT. Clearly, the President took to Halaby's fresh ideas regarding transportation, thus putting the DOT into place.

Question There are many different types of trailers that are designed to haul livestock, such as cattle or horses. Most commonly used are the stock trailer, which is enclosed on the bottom but has openings at approximately. This opening is at the eye level of the animals in order to allow ventilation. A horse trailer is a much more elaborate form of stock trailer. Generally horses are hauled with the purpose of attending or participating in competition. Due to this, they must be in peak physical condition, so horse trailers are designed for the comfort and safety of the animals. They're typically well-ventilated with windows and vents along with specifically designed suspension. Additionally, horse trailers have internal partitions that assist animals staying upright during travel. It's also to protect other horses from injuring each other in transit. There are also larger horse trailers that may incorporate more specialized areas for horse tack. They may even include elaborate quarters with sleeping areas, bathroom, cooking facilities etc.

Question Logistics is generally the ability to organize and put in place many complex operations at a single time. It is the management of the flow of things to meet the needs of customers or corporations. Resources managed in logistics includes tangible items such as food, materials, animals, equipment, etc. Not to mention the items that are not tangible such as time and information. This means that the movement of physical items, such as in the moving industry, involves a clear understanding of solid workflow. Such logistics can involve the handling of necessary materials, producing, packaging, inventory, transportation, warehousing, and often security.

Question The USDOT (USDOT or DOT) is considered a federal Cabinet department within the U.S. government. Clearly, this department concerns itself with all aspects of transportation with safety as a focal point. The DOT was officially established by an act of Congress on October 15, 1966, beginning its operation on April 1, 1967. Superior to the DOT, the United States Secretary of Transportation governs the department. The mission of the DOT is to "Serve the United States by ensuring a fast, safe, efficient, accessible, and convenient transportation system that meets our vital national interests and enhances the quality of life for the American people, today and into the future." Essentially this states how important it is to improve all types of transportation as a way to enhance both safety and life in general etc. It is important to note that the DOT is not in place to hurt businesses, but to improve our "vital national interests" and our "quality of life". The transportation networks are in definite need of such fundamental attention. Federal departments such as the USDOT are key to this industry by creating and enforcing regulations with intentions to increase the efficiency and safety of transportation. 


Although there are exceptions, city routes are interestingly most often found in the Midwestern area of the United States. Though they essentially serve the same purpose as business routes, they are different. They feature "CITY" signs as opposed to "BUSINESS" signs above or below route shields. Many of these city routes are becoming irrelevant for today's transportation. Due to this, they are being eliminated in favor of the business route designation.

Question With the onset of trucking culture, truck drivers often became portrayed as protagonists in popular media. Author Shane Hamilton, who wrote "Trucking Country: The Road to America's Wal-Mart Economy", focuses on truck driving. He explores the history of trucking and while connecting it development in the trucking industry. It is important to note, as Hamilton discusses the trucking industry and how it helps the so-called big-box stores dominate the U.S. marketplace. Hamilton certainly takes an interesting perspective historically speaking.

Question The Federal-Aid Highway Amendments of 1974 established a federal maximum gross vehicle weight of 80,000 pounds (36,000 kg). It also introduced a sliding scale of truck weight-to-length ratios based on the bridge formula. Although, they did not establish a federal minimum weight limit. By failing to establish a federal regulation, six contiguous in the Mississippi Valley rebelled. Becoming known as the "barrier state", they refused to increase their Interstate weight limits to 80,000 pounds. Due to this, the trucking industry faced a barrier to efficient cross-country interstate commerce.

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