BOC-3 Filing

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Product Code: 24

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Product Description:

  • Form BOC-3 (Designation of Agents for Service of Process)
  • BOC-3 Filing Must be Done Annually
  • Motor Carriers, Brokers & Freight Forwarders Must File BOC 3

All You Need to Know About BOC-3 Filing

What is a BOC-3 and why is filing one so important? You're about to find out. This article covers everything you need to know about BOC-3 filing. Are you applying for an FMCSA certification? If so, there is an important rule made by the United States federal law. All transportation organizations have to name an SOP agent. SOP stands for service of process. This is to ensure that a company can get the authority to conduct operations with the FMCSA.

FMCSA stands for Federal Motor Carrier Safety Administration. The FMCSA focuses on regulating the entire trucking industry of the US. Filing a Form BOC-3 is important for more than receiving FMCSA authority. It’s also crucial for maintaining that authority for a long period of time. This article details BOC-3 filing processes and how those processes affect transportation companies. The companies include brokers, freight forwarders, and motor carriers. They all conduct business across state lines on a daily basis. That’s why they should choose a process agent or SOP. Are you ready to learn more about BOC-3 filing? If so, let's continue.



What Is an FMCSA Agent/BOC-3 Process Agent?



FMCSA agents and BOC-3 process agents are crucial for transportation companies. Say you operate one. That means you have to select a specific FMCSA agent. This type of agent is also known as a service of process agent. The agent has to conduct business in every state where your company operates. So, what is a process agent/SOP agent? It’s a person or organization that gets appointed by your company. That entity has authorization to get legal documents on behalf of the principal. The process agent must have complete availability during standard business hours. 

Say that you choose to allow a process agent to help your company out. The entity has legal protection to receive and distribute legal and court documents. These are documents that affect your trucking organization. One of the most common document measures is the service of process. This is where documents get delivered, such as a complaint or summons. These documents contain official notice that litigation has begun. A specific party gets named as the defendant in the case. Next, a series of legal actions must happen.

When selecting a BOC-3 agent, make sure that there are no hidden fees. There should be one single low-dollar charge and nothing else. But keep in mind that more and more BOC-3 agents are adding extra costs. For example, there could be an extra cost for forwarding documents. Also, make sure that the agent you choose works for a firm with great customer service. You don't want to risk getting on hold when you need to speak with an agent ASAP. High-quality process agents give organizations everything they need well in advance of deadlines. This is very important if you are dealing with a legal action. You might need certain documents sent to you right away. Why? They could prevent a judgment from getting levied against your company.



What Is BOC-3 Filing?



You might wonder what BOC stands for. It stands for blanket of coverage. That’s the BOC-3 form meaning in a nutshell: securing coverage. Transportation companies cannot operate without blanket of coverage protection. BOC-3 filings often get referred to as the Designation of Agents for Service of Process. This is a US federal filing process in which a process agent gets assigned. That agent's tasked with accepting legal documents. All the documents are on behalf of a logistics/transportation organization. The agent must conduct his or her job in every state where the organization does business. When are BOC-3 filings required? They are often required before an organization secures authority to conduct business operations.

Do you own or work for a motor carrier? If so, no one except the process agent can conduct BOC-3 filings. Plus, those types of filings have to take place online. But say you are a freight forwarder/broker with no commercial vehicles. In this case, the process agent does not need to conduct the filing. You can file a BOC-3 on your own using a paper copy. This is part of the FMCSA broker authority process.

Say that you choose to file a BOC-3 form using the official FMCSA site. If so, make sure that you provide all the needed information. This includes your full name and the address of the freight forwarder/broker/carrier. You should also specify who's authorized to sign the document. An official title should go next to that person’s name. You also must provide the SOP agent’s name. Make sure that you write a street address next to every state. You can either use a blanket designation or list the addresses one-by-one. Are you unfamiliar with a blanket designation? It’s when you name one corporation/association that has filed with the FMCSA. That entity then serves as the process agent for all the country’s relevant states.



The BOC-3 Form Filing Process 



Say that your BOC-3 form has gotten completed. You then choose to create an electronic file by way of the FMCSA. Next, the FMCSA will provide operating authority. If that authority’s granted, they will mail an official document to your organization. The documents often get sent out after three or four business days. When should you consider contacting the FMCSA? Do so if you don't receive the document within 10 business days. But before you contact them, you can check up on the application status online. All you need to do is access the FMCSA Licensing & Insurance site. It should state if operating authority has gotten issued to you or your organization. 

Sometimes a BOC-3 needs to get refiled. There are three common reasons for this to take place. 1. There has been a name change. 2. There has been reinstatement of the motor carrier operating authority. 3. There has been a transfer of authority. Keep in mind that PO boxes are never accepted as the address of an agent. The original copy must get signed and filed under the following heading. FMCSA: Office of Registration and Safety Information, MC-RS.



More About the BOC-3 Form



Many businesspeople make the mistake of assuming that they have the authority to file a BOC-3. But on behalf of a carrier or applicant, no one except a process agent can file it. The FMCSA stipulates something very important. The carrier or applicant has to write down the official process agent on the form. But say you're an applicant that’s a freight forwarder or broker. As long as there are no CMVs, you can file Form BOC-3 without the agent. But keep in mind that only one form can exist on file. Make sure the form lists every state that requires agency designations. The broker/carrier should hold on to a copy of the BOC-3 form at its headquarters. 



The Cost of BOC-3 Agents



You might have questions about how much a BOC-3 agent costs. Appointing a registered, professional agent is not as expensive as many people assume. The cost is sometimes as low as twenty dollars. But it can sometimes cost more than one hundred dollars. It depends on the scope of service that an organization chooses. For example, most SOP agents provide extra compliance services. In other words, the agents can do a lot more for companies than only filling BOC-3s. 

Keep in mind that the structure of fees can vary. Quite a few standard process agents charge annual fees. Plus, there are sometimes extra charges for every document that gets handled. But other agents only charge a one-time fee for each BOC-3 filing. This is why it’s best to ask every potential agent what he or she charges. Here are two common extra fees. 1. A change-of-address fee. 2. An expedited BOC-3 form filing fee. 



Contact Our Organization for More BOC-3 Information & Help



Do you want to learn more about BOC-3 forms and FMCSA certification? If so, please contact our organization today. Our live agents are ready to help you and your company take care of all BOC-3-related matters. We will help you make the most of your blanket of coverage. Whether you are in need of basic information or BOC-3 tips and strategies, we’re ready to help you succeed.

Customer Reviews

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Anthony

10/06/2020

Annual fees is cheap and Agents are good.

John

10/05/2020

BOC-3 Agents are the best.

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